Your Privacy Matters

The China-ASEAN Legal Cooperation Centre (Malaysia) (“CALCC”, “we”, “us”, or “our”) is committed to protecting the privacy and personal data of every member, applicant, and visitor who engages with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website, register for membership, or participate in our activities.

By submitting an application or otherwise providing your information to CALCC, you acknowledge that you have read and understood this Policy.

We collect the personal information you provide directly to us, which may include:

• Your name (given name and surname) and professional title or position;
• Contact details, including email address, telephone number, and firm address;
• Your firm or organisation, and a description of your professional career;
• Information submitted through our registration, Legal Connect, and contact forms;
• Records of your participation in CALCC events, forums, and activities.

We may also collect limited technical information automatically, such as your browser type and general usage data, to maintain and improve the website.

Your personal data is processed and used for purposes connected with the association, including to:

• Review and process your membership or Legal Connect application;
• Verify your professional credentials and eligibility;
• Maintain the member directory and facilitate professional connections;
• Communicate with you about activities, events, and cooperation opportunities;
• Respond to your enquiries and provide member services.

We process your personal data on the basis of the consent you provide when submitting an application or form. By giving consent, you agree to the processing and use of your personal data and information for your application and any activities connected with the association.

You may withdraw your consent at any time by contacting us using the details in the Contact section below. Withdrawing consent will not affect the lawfulness of any processing carried out before the withdrawal.

CALCC does not sell your personal data. We may share limited information only where necessary:

• With our regional centres and committees for the purpose of processing your participation;
• Within the member directory, where you have consented to be listed;
• With service providers acting on our behalf under appropriate confidentiality obligations;
• Where required to do so by applicable law or a valid legal request.

We implement reasonable organisational and technical measures to protect your personal data against unauthorised access, loss, misuse, or alteration. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.

We retain your personal data for as long as necessary to fulfil the purposes set out in this Policy, to maintain your membership records, and to comply with our legal and administrative obligations. When data is no longer required, it is securely deleted or anonymised.

Subject to applicable law, you have the right to:

• Request access to the personal data we hold about you;
• Request correction of inaccurate or incomplete data;
• Request deletion of your data, where appropriate;
• Withdraw your consent to further processing;
• Object to or restrict certain processing of your data.

To exercise any of these rights, please contact us using the details below.

Our website may use essential cookies to ensure proper functionality and to understand how the site is used. You can manage or disable cookies through your browser settings, though some features of the site may not function as intended without them.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with a revised effective date. We encourage you to review this Policy periodically.

If you have any questions about this Privacy Policy or how your personal data is handled, please contact the CALCC secretariat: